Administrative Assistant

Are we right for you...

We’re passionate about people and creating sustainable, safe and affordable public transit solutions to residents across BC. We are an organization that has a people-first approach and considers people first in every business decision that we make. We are part of the solution and what we do matters; from fighting climate change with battery electric buses, to affordability through cost effective transportation, to connecting remote communities, we bring the heart, soul, and innovation to public transportation.

It’s an exciting time to be in the public transportation sector and we’re looking for a creative and passionate leader to join our team. Not only would you be joining an engaged organization, but you’d also get to enjoy flexible work arrangements, extended benefits, and a pension plan as just a few of the benefits BC Transit employees are eligible for. Keep reading to find out if this role is meant for you!

What you'll be doing...

Reporting to the Director, Project Delivery the Administrative Assistant will play a crucial role in facilitating the smooth operation of capital projects within the Asset Management Division. The position  will provide comprehensive administrative support for efficient delivery of infrastructure, fleet, and real estate projects.

What a day in this role might look like: 

You’ll regularly review reports, presentations, and briefing notes to ensure they’re accurate, well-formatted, and aligned in tone. You’ll manage busy calendars, schedule meetings, and adjust priorities as needs shift throughout the day. You’ll also collaborate closely with Program Managers across the department to clarify expectations, track deadlines, and keep key deliverables moving forward.

For additional information about the full accountabilities of this position please review the Administrative Assistant Job Description

What you'll bring to the table...

We value lifelong learners and have found that a mix of any of the following credentials have set people up for success in this role in the past:

• Proven experience in administrative support roles, preferably in the construction, real estate, or infrastructure sectors
• Exceptional organizational and time-management skills, with the ability to manage complex calendars, coordinate meetings, and oversee travel logistics for multiple leaders
• Proficiency in document management and administrative systems, including maintaining filing systems, preparing project documentation, and supporting invoicing or expense reporting
• Proactive problem-solver with a process-improvement mindset, capable of handling special projects, research tasks, and fast-changing priorities with minimal supervision

What we'll bring to the table...

We value and prioritize personal wellness and offer comprehensive benefits to support all the important phases and milestones of your journey:

• Comprehensive medical, dental and group plan benefits through Pacific Blue Cross to cover you and your family, during moments that matter
• Membership in BC's Public Service Pension Plan (PSPP). Nationally recognized for its strong investment and governance practices, PSPP is a "defined benefit" plan
• Access to Fitness and Lifestyle Centers to prioritize personal wellness and help you take care of your physical fitness and health
• Various programs that support employees such as an Employee Assistance Program and Health and Wellness initiatives and events aimed at promoting your mental health
• A complimentary employee Bus Pass (plus taxable dependent passes)
• A Corporate Learning and Development Program to help you in your continuous career growth and achieving your full potential 
• An Employee Recognition Program that celebrates Employees for doing awesome work! 
• Social Club events so you can connect with people in your community, with purpose 

What next steps could look like...

• Interviews will be conducted in December 2025. An assessment may be sent to shortlisted applicants in conjunction with their interview invitations.
• An eligibility list for future full time regular and temporary full-time vacancies may be established
• The position requires the completion of a Criminal Record Check or Vulnerable Sector Search.
• If you have a disability that requires an accommodation during any stage of our recruitment process, please let us know how we can assist you by contacting careers@bctransit.com
• BC Transit is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. If the organization identifies this position as a reasonable accommodation for an existing employee, all candidates will be notified as soon as reasonably possible.