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Events and Outreach Coordinator

Location: Victoria, BC

Employment Type: Regular Full Time 

Union: MOVEUP 

Salary: MoveUp Group 08 , MIN $4,733.00 - MAX $5,683.00 

Closing Date (MM/DD/YYYY): 01/30/2022 



Are we right for you...

We love that our head office is in Victoria and we bet you do too! We are happy you have decided to explore a career with BC Transit, this is a great city to work and live in. We are passionate about helping reduce congestion in the city and providing a public service to everyone in BC (except for Metro Vancouver). We have innovative new bus lanes being installed from Colwood to Downtown in both directions, real time GPS being installed in the full fleet across the province and we are beginning to explore mobile payment options among other things. It is an exciting time to be in the transit industry and we are looking for fun, creative, passionate people to join our amazing team. Not only would you work with an incredible team, you would also receive great benefits and a pension plan to boot. Keep reading to find out if this role makes you feel excited to come to work each day!

What you'll be doing...

As the successful candidate, you will work with the Marketing Manager to initiate, develop, implement, manage, and evaluate all public facing and employee facing events. This role will require you to work with multiple stakeholders so being able to communicate well with different personalities will be crucial to this position.

This role leads our community relations efforts by supporting the fundraising program, activating event sponsorship, implementing a community grants program and leading outreach activities to community organizations across the province.

As an essential member of the team, you will have the opportunity to:

  • Work with BC Transit marketing, design, web, communications, planning and operating staff, internal clients, operating contractors, local government contacts, and local representatives of municipal clients to provide technical expertise to initiate, develop, implement and evaluate appropriate and cost-effective events.
  • Responsible for organizing event operations and for the annual BC Transit Workshop, local parades, charitable events in Victoria, regional system events, internal employee events, Victoria parades, and seasonal events.
  • Responsible for sponsorship activation activities at partner events (e.g. sporting events)
  • Develops and recommends event budgets and monitors approved budgets.
  • Evaluates the effectiveness of events by monitoring media, attendance, public complaints, inquiries and requests for information. Conducts follow-up research as required e.g. surveys.
  • Develops and maintains a public (internal) corporate calendar of events.
  • Develops and maintains a provincial Transit Ambassador program

What you'll bring to the table...

We love lifelong learners and recommend the following mix of education and experience to be successful:

  • Diploma or bachelor's degree in communications/public relations/marketing/program or event management or related discipline
  • A minimum of 2 years of experience in event coordination and/or community relations, similar position or an equivalent combination of education and experience in an agency, or similar environment, including experience in: project coordination and event management.
  • Experience with event operations planning
  • Experience in delivering on-site sponsorship activation activities and promotions
  • Experience in community program management
  • Exceptional communication skills (both verbal and written)
  • Strong attention to detail
  • Strong problem-solving skills, with a proactive approach
  • Willing to learn new technologies
  • Enjoys working in a fast pace environment.
  • Able to meet tight deadlines

What we'll bring to the table...

  • Life Insurance
  • Employee Family Assistance Program (EFAP)
  • Vacation (based on the terms outlined in the appropriate collective agreement or exempt policy handbook)
  • Extended Health Benefits
  • Pension Plan
  • Health and Wellness Spending account
  • Employee fitness centre, at both the Victoria and Langford depots (not currently open due to COVID-19)
  • A complimentary BC Transit bus pass, plus taxable dependant passes
  • Career development and advancement opportunities
  • Social Club
  • Employee Recognition Program – Recognizing Excellent Values (REV)

To keep our team members, customers and the communities we serve safe, we have introduced an interim Employee Mandatory Vaccination Policy intended to prevent the transmission of COVID-19.  BC Transit requires proof of being fully vaccinated as a condition of employment. Please be aware that your appointment to this position is conditional on meeting and maintaining the definition of being "fully vaccinated" as per the definition of Health Canada. Any employee providing false or misleading information, may be subject to disciplinary action, up to and including dismissal.


We believe that diversity of thought and experience fuels innovation. In keeping with this belief, we do not discriminate on any basis. We encourage all qualified candidates to apply. Should you require any accommodation or have questions, please let us know.

While we welcome all applications, we will only respond directly to those who are short-listed for a role. Thanks in advance for your understanding and wishing you all the best in your career journey.

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