Executive Assistant and Divisional Coordinator, Finance

Are we right for you...

We’re passionate about people and creating sustainable, safe and affordable public transit solutions to residents across BC. We are an organization that has a people-first approach and considers people first in every business decision that we make. We are part of the solution and what we do matters; from fighting climate change with battery electric buses, to affordability through cost effective transportation, to connecting remote communities, we bring the heart, soul and innovation to public transportation.

It’s an exciting time to be in public transportation sector and we’re looking for a creative and passionate people and leaders to join our team. Not only would you be joining an engaged organization but you’d also get to enjoy flexible work arrangements, extended benefits and a pension plan as just a few of the benefits BC Transit employees are eligible for. Keep reading to find out if this role is meant for you!

What you'll be doing...

Reporting to the Vice President, Finance and Chief Financial Officer, the Executive Assistant and Divisional Coordinator provides high-level administrative and coordination support to the VP and the Finance Division. This role provides support to divisional committees and occasionally supports the Office of the President and CEO, other members of the Senior Leadership Team,  and department managers. The Executive Assistant plays a pivotal role in ensuring the Executive’s responsibilities are executed efficiently, enabling a focus on strategic priorities and high-impact initiatives. 

For additional information about the full accountabilities of this position please review the Executive Assistant and Divisional Coordinator, Finance job description.

What you'll bring to the table...

We value lifelong learners and have found the following combination of education and experience allows people to be successful in this role: 

•    Related experience as an Executive Assistant supporting and reporting to a senior executive(s)
•    Preference may be given to candidates who have experience working in Finance or supporting a Finance team 
•    Exceptional planning and coordination skills to manage calendars, schedules, meetings, appointments, committees, travel arrangements and related documentation
•    Strong verbal and written communication skills, with excellent editing and proofreading abilities
•    High attention to accuracy and detail across responsibilities
•    Proficient in Microsoft Office Suite; able to manage diverse administrative and operational tasks under time constrains while maintaining professionalism
•    Strong organizational skills with the ability to follow instructions from multiple sources and effectively prioritize tasks
•    Well developed research and analytical skills to gather, interpret,  and assess factual information
•    Knowledgeable and application of records management practise, including ARCS and ORCS systems
•    Practice problem-solving skills and sound judgment to address  challenges and recommend effective solutions
•    Resourcefulness and adaptable in handling a variety of situations with professionalism and discretion
•    Effective decision-making skills to manage shifting priorities, resolve conflicts and ensure deadlines are met

What we'll bring to the table...

• Comprehensive medical and dental benefits to support you and your family, regardless of what life throws at you
• Membership in BC’s Public Service Pension Plan (PSPP). Nationally recognized for its strong investment and governance practices, PSPP is a “defined benefit” plan
• Access to fitness and lifestyle centers to help you take care of your physical fitness and health
• Various programs that support employees such as an Employee Assistance Program and health and wellness initiatives and events aimed at fostering your mental health
• A complimentary employee bus pass (plus taxable dependent passes)
• A corporate learning and development program to help you in continuous career growth
• An employee recognition program where we all recognize each other's successes (not just your Leaders!)
• A social club that gives you access to events throughout Victoria

What next steps could look like...

• Interviews will take place late June, 2025.
• There may be an assignment/presentation as part of the interview process.
• The position requires the completion of a Criminal Record Check or Vulnerable Sector Search.
• An eligibility list may be established for future full time regular and full time temporary vacancies
• If you have a disability that requires an accommodation during any stage of our recruitment process, please contact careers@bctransit.com to let us know how we can assist you.
• BC Transit is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities. If the organization identifies this position as a reasonable accommodation for an existing employee, all candidates will be notified as soon as reasonably possible.