Maintenance Support Clerk

Are we right for you...

We’re passionate about people and creating sustainable, safe and affordable public transit solutions to residents across BC. We are an organization that has a people-first approach and considers people first in every business decision that we make. We are part of the solution and what we do matters; from fighting climate change with battery electric buses, to affordability through cost effective transportation, to connecting remote communities, we bring the heart, soul and innovation to public transportation.  

It’s an exciting time to be in the public transportation sector and we’re looking for a creative and passionate leader to join our team. Not only would you be joining an engaged organization, but you’d also get to enjoy flexible work arrangements, extended benefits and a pension plan as just a few of the benefits BC Transit employees are eligible for. Keep reading to find out if this role is meant for you! 

What you'll be doing...

We are looking for someone to support the administrative functions of our shop maintenance services team, by performing a variety of clerical and data entry duties in support of the shop maintenance services team. Including but not limited to; payroll timekeeping, maintaining stationary stock and tracking CVIP decals, creation of work orders in a computerized Maintenance management system (CMMS), support the processing of maintenance invoices and coverall inventory for the maintenance staff. 

If you have a keen eye for detail, you are extremely organized and like to do things by the book! You have experience maintaining the day-to-day flow of paperwork, work order data, timekeeping, and payroll duties.  You have excellent communication skills and have experience within a fast-paced dynamic administrative or support role. This position would be a great fit for you. Please note this position does not have remote work capability, and you will be required to work in a maintenance shop office environment next to workshop bays daily.   

Some specifics include… 

• Performs timekeeper duties by verifying employee payroll data in the electronic pay system   is correct. 
  • Updates payroll changes such as shift changes, posted overtime, time off request, sick call ins, personal leave as examples.  
  • Ensures all pay calculations follows the current Unifor collective agreement.  
  • Notifies employees and Daily Shift Managers of errors. 
  • Monitors sign in terminals. 
  • Reconciles all pay per pay period prior to be posted for pay. 
  • Reports out any pay exceptions to payroll that cannot be processed through the payroll system. 
• Monitors sick call line and reports out on employee absences to Delivery Shift Managers and Schedulers. 
• Prepares and reconciles maintenance invoices for processing, working with the accounts team to ensure all invoices are processed, signed, and paid in a timely manner. 
• Reviews completed work orders ensuring all the necessary data and attachments are there before closing the work order in history. Notifies the Daily Shift Manager of missing information that needs following up on.  
• In support of the maintenance staff creates and/or updates work order information in the CMMS. 
• Processes all Driver Trip Reports that have defects written up them by scanning them against a work order within the CMMS, sending the hard copy to operations for storage.  
• Processes ARI fuel card invoices for Victoria Maintenance non-revenue vehicles and is the key contact for this card in the Victoria Maintenance department. 
• CVIP administrations, tracks CVIP decal stock and usage against buses, responsible for ordering new decals and can support CVIP inspections through data entry into the CVSE online inspection site. 
• Recording of maintenance inspection measurement data into excel and/or electronic data base.  

To view the full job description for this role, please see attached.

What you'll bring to the table...

• Previous administrative, clerical, and/or payroll experience  
• Experience within a support role  
• Experience within operations or maintenance setting is an asset  
• Comfortable working knowledge of MS Office suite (Excel, Word, PowerPoint) 
• Office Administration Diploma/Certificate considered an asset 
• Experience with JDE (JD Edwards) considered an asset 

What we'll bring to the table...

• Comprehensive medical and dental benefits to support you and your family, regardless of what life throws at you 
• Membership in a “gold plated” defined benefit pension plan, meaning it’s the best in the Province and one of the best in the country; putting you in a strong position when it comes time to retire  
• Access to fitness and lifestyle centers to help you take care of your physical fitness and health 
• Various programs that support employees such as an Employee Assistance Program and health and wellness initiatives and events aimed at fostering your mental health 
• A complimentary employee bus pass (plus taxable dependent passes) 
• A corporate learning and development program to help you in continuous career growth 
• An employee recognition program where we all recognize each other's successes (not just your Leaders!) 
• A social club that gives you access to events throughout Victoria 

What next steps could look like...

• Interviews will take place in late June. 
• The position requires the completion of a Criminal Record Check or Vulnerable Sector Search.  
• An eligibility list may be established for future full-time regular and full-time temporary vacancies  
• If you have a disability that requires an accommodation during any stage of our recruitment process, please contact careers@bctransit.com to let us know how we can assist you.  
• BC Transit is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities. If the organization identifies this position as a reasonable accommodation for an existing employee, all candidates will be notified as soon as reasonably possible.